Can a Chartered Legal Executive verify identity on an ID1 or
Chartered Legal Executives have been
reinstated as signatories to the ID1
(verification of identity of an individual) and
ID2 (verification of identity of a corporate body) forms.
Please note this does not mean that Chartered
Legal Executives are able to undertake reserved instrument
activities independently. See details of how to apply for
conveyancing practice rights
here if you wish to consider applying to become independently
What should I consider when completing the forms?
You should familiarise yourself with the
contents of the forms and associated guidance and
Land Registry practice guide 67. You will need to ensure that
full and accurate details of identification are supplied before
completing section B. Section A must be completed and the
information from identity documents must match the information
completed by the individual in section A. Check the photograph is a
true likeness. Photographs should be recent, in colour and the
subject facing directly to camera. You should ensure that you
comply with any policies your firm has in relation to signing ID1
or ID2 forms. If you have any doubts about the validity of the
documents supplied, or the photograph, you should not sign the
form. You should discuss the matter with a partner or manager in
the firm, or with your Money Laundering Reporting Officer (MLRO),
and consider whether you need to make a report to them.
What records should I keep?
Your firm is likely to have policies and
procedures in place for keeping copies of the completed forms in
which case you should comply with these. If not you will need to
consider what records to keep, having regard to your data
protection obligations (your firm should be registered as a data
controller with the ICO), and your duties in relation to
confidentiality. Your firm’s insurers may have requirements in
relation to record keeping in high risk areas which you should also
What is the appropriate fee?
Your firm may have a policy on whether to
charge for identity verification and if so, how much. If not, you
will need to agree any fee with the person whose identify you are
verifying, and potentially with the firm.
If your question is not answered, contact us via our dedicated customer service enquiry form.