Privacy Statement

CILEX (Chartered Institute of Legal Executives) Terms of Use of our Website

Introduction

These Terms and Conditions apply to your use of this Website (including any sub-domains, unless stated otherwise) and are a binding agreement between you and CILEX (Chartered Institute of Legal Executives), the Website owner and operator. Please read them carefully, as they affect your legal rights. By using the Website for the first time, you agree to comply with and be bound by these Terms and Conditions.

If you do not agree to be bound by these Terms and Conditions, you should stop using the Website immediately.

We may update these Terms from time to time. Where changes are material or significantly affect your rights, we will provide prominent notice on the Website before the changes take effect. Continued use of the Website after changes are posted constitutes acceptance of the revised Terms.

In these Terms and Conditions, User or Users mean any third-party that accesses the Website and is not either (i) employed by CILEX and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to CILEX and accessing the Website, in connection with the provision of such services.

You must be at least 16 years of age to use this Website. By using the Website and agreeing to these Terms and Conditions, you represent and warrant that you are at least 16 years of age.

How We Handle Personal Data for Users Aged 16-17

Users aged 16 or over may access this website. Where we process personal data belonging to users aged 16 or 17, we do so in accordance with our Privacy Policy. We do not knowingly process personal data of users under 16 years of age, and such individuals must not use this website.

The information on this website may be changed at any time without notice. CILEX may revise this Disclaimer whenever needed. All material included in our website is intended for information purposes only and does not represent legal advice. Users should take appropriate steps to verify such information. No user should act or refrain from acting on the information contained in this website without first verifying the information and as necessary obtaining legal and/or professional advice.

This summary is provided to help you understand your main rights at a glance. It does not replace the full Terms of Use, which you should read in full. This summary is provided to help you understand your main rights at a glance. It does not replace the full Terms of Use, which you should read in full.

Your rights:

– You have the right to access and use our website for lawful purposes.

– You have the right to know how your personal data is collected, used, and protected (see our Privacy Statement).

– You have the right to request corrections or updates to your personal data.

– You have the right to withdraw consent for optional services (e.g., newsletter subscriptions) at any time.

– You have the right to expect reasonable availability and security of the website.

– You have the right to contact us with questions, complaints or concerns about the website or your data.

Your responsibilities:

– You must use the website legally and not cause harm or disruption.

– You must not copy, scrape, or misuse website content.

– You must keep your login details secure (where applicable).

– You must not upload unlawful, harmful, or misleading content.

– If you use AI tools to generate content for CILEX platforms, you must ensure accuracy and respect copyright.

Company Ownership

The Service and all content on it belong to CILEX or its licensors, and are protected by intellectual property laws. Using the Service does not give you the ownership of any rights to this content.

You must not copy, share, change, adapt, translate, or reproduce any part of the Service Content unless these Terms of Use allow it or CILEX has given you written permission. Any unauthorised use breaks these Terms and may infringe intellectual property rights.

You must not extract any information from the CILEX Community Website, either directly or indirectly via an AI Platform /Tool, which relates to the Terms of Use restrictions, as described in this Terms Use Policy.

You may not use or register any CILEX name, logo, brand, or insignia of CILEX or any of its subsidiaries for any purpose, except with CILEX’s prior written approval and in accordance, with any restrictions required by CILEX. These are the property of CILEX or are subject to the rights to use, duplicate or represent/communicate to the public that have been granted to such.

Intellectual Property, Copyright and Acceptable Use

All content included on the Website belongs to CILEX, its affiliates or other relevant third parties. Content means any text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software and any other form of information capable of being stored in a computer that appears on or forms part of this Website. By using this Website you acknowledge that all Content is protected by copyright, trademarks, database rights, and other intellectual property laws. Nothing on this site gives you permission to use any trademark, logo, or service mark unless you have prior written approval from owner.

CILEX owns all rights to its technology, content, and services, including all related intellectual property. The CILEX name, logo and the product names are trademarks of CILEX or their third parties, and the rights granted to use them are with express permission of CILEX. The copying, redistribution, use, or publication by you of any such matters or any part of the CILEX website is prohibited. You do not acquire ownership rights to any content, document or other materials viewed on the CILEX website. Any posting of information or materials on the CILEX website does not constitute a waiver of any right in such information and materials. The content on the website is the copyrighted work of CILEX or their third parties.

You may for your own personal and non-commercial use only, do the following:

1. Retrieve, Display and View the Content on a standalone personal computer, laptop, or mobile device screen.

2. You may print or download one copy of content for personal use provided CILEX is acknowledged as the source using the reference “https://www.cilex.org.uk/”. Any unauthorised use of the material is prohibited.

3. Information contained in the members area is for members use only and should not be copied or distributed to any third parties.

Use of any material or content from the Website is strictly prohibited. You agree not to, and will not assist any third party to, copy, reproduce, transmit, publish, display, display distribute, commercially exploit, or create derivative works from the Website’s material and content.

All copyright and proprietary notices on the materials must remain intact and unaltered. You may not reproduce, modify, copy, distribute, or use any content without the written permission from CILEX.

This Website is maintained and presented by CILEX from the United Kingdom and makes no representation that materials on the website are appropriate or available for use anywhere outside the United Kingdom.

You must not use our website in any way that causes or may cause damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

You must not:

– Republish material from this website (including republication on another website).

– Sell, rent, or sub-license material from the website.

– Reproduce, duplicate, copy or otherwise exploit material on our website for a commercial purpose.

– Edit or otherwise modify material on our website.

– Redistribute material from this website, except for content specifically and expressly made available for redistribution.

You must not use our website to copy, store, host, transmit, send, use, publish or distribute any material, which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit, or other malicious computer software.

You must not carry out any systematic or automated data collection activities (including and without limitation scraping, AI generated content/collation, data mining, data extraction, and data harvesting) or use any robot, spider, automated tool, or manual process to monitor or copy the Website content without CILEX’s written consent. Unauthorised access or use of the CILEX’s services, including any attempt to probe, scan or test the vulnerability of a system or breach security or authentication measures without the express authorisation of the CILEX is prohibited. Users should not decompile, disassemble, decrypt, extract, reverse engineer or otherwise attempt to derive the source code of the “software” tools (including the tools, methods, processes, and infrastructure) underlying the Services or any other software on the CILEX website.

You must not use our website for any purposes related to marketing without our express written consent.

Acceptable AI Use

Users must not use AI tools to scrape, bulk-extract, or systematically copy CILEX content beyond what is permitted for normal personal use. Use of AI tools for summarising publicly available content or supporting accessibility is permitted provided it complies with these Terms and respects copyright.

Prohibited Use

You may not use the Website for any of the following purposes:

1. In any way, which causes or may cause damage to the Website or interferes with any other person’s use or enjoyment of the Website;

2. In any way, which is harmful, unlawful, illegal, abusive, harassing, threatening or otherwise objectionable or in breach of any applicable law, regulation, or governmental order;

3. Making, transmitting, or storing electronic copies of content protected by Copyright without the permission of the Website owner.

CILEX’s Copyright Statement:

Use of the CILEX name, logo, or crest is strictly prohibited without the written consent of CILEX.

CILEX’s Intellectual Property Statement:

We are the owner or the licensee of all intellectual property rights in all products provided to you, and in the material published on our website. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

Links to Other Websites

This Website may contain links to other websites and third-party content. Unless expressly stated, these sites are not under the control of the CILEX or that of our affiliates.

We assume no responsibility for the content of such Websites and disclaim Liability for all forms of loss or damage arising out of the use of them. Any such activity and any terms, conditions, warranties or representations, associated with such activity is solely between you and the applicable third-party. CILEX shall have no liability, obligation, or responsibility for any such correspondence, purchase, or promotion between you and any such third-party.

The inclusion of a link to another website on this Website does not imply any endorsement of the websites or of those in control of them and in no event shall CILEX or its licensors be responsible for any content, products, or other materials on or available from such websites. We provide Membership Services to you pursuant to the Terms and Conditions of this Agreement, the terms of your membership contract (Application for Membership), acceptance of our Privacy Policy and adherence to the Code of Conduct and Complaints Procedure.

Social Media

By posting content to CILEX social media platforms, you grant CILEX a non-exclusive, revocable, royalty-free license to use and share that content for promotional and engagement purposes. You may withdraw this permission at any time by contacting us or removing the content.

You warrant that you own your posted content and that it does not violate or infringe on the rights of any third-party and you have permission to use or appear in the content.

You must not deliberately provide false information in your Profile or a posting and if you have used AI (Artificial Intelligence) to produce any post or content, you must have validated all sources of text and images (ensuring that content is factual, accurate and that it does not include AI Hallucinations or Bias), so that the post does not breach Copyright or any Intellectual Property Rights.

These Terms and Conditions serve all activity, in relation to CILEX, unless otherwise stated.

Privacy Policy and Cookies Policy

Use of the Website is also governed by our Privacy Policy and Cookies Policy, which are incorporated into these Terms and Conditions by this reference. To view the Privacy Policy and the Cookies Policy, please click on the following links:

– Privacy Policy

– Cookies Policy

CILEX is registered as a Data Controller at the UK Information Commissioner’s Office under number Z7185599.

Availability of the Website, Force Majeure, and Disclaimers

The online facilities, tools, services, and information provided by CILEX through the Website (the “Service”) are offered on an “as is” and “as available” basis. We do not warrant that the Service will be free from defects or faults. To the fullest extent permitted by law, we provide no express or implied warranties including those related to fitness for a particular purpose, accuracy or compatibility, or satisfactory quality. CILEX is not obligated to update any information on the Website.

Whilst CILEX uses reasonable endeavours to ensure that the Website is secure and free from errors, viruses and other malware, we give no warranty or guarantee in that regard and all Users take responsibility for their own security, that of their personal details and their computers or other IT/Mobile devices. CILEX is not responsible for any delays, delivery failures or other problems resulting from such problems.

CILEX will use reasonable efforts to maintain availability of the Website but cannot guarantee uninterrupted access. We are not responsible for interruptions caused by factors beyond our reasonable control.

CILEX may alter, suspend, or discontinue any part of the Website, including any products or services. These Terms and Conditions will continue to apply to any modified version of the Website unless it is expressly stated otherwise.

Exclusion of Third-Party Rights

These Terms of Use are for the benefit of you and CILEX and are not intended to benefit any third-party or to be enforceable by any third-party. The exercise of our and your rights, in relation to these Terms of Use is not subject to any consent to any Third-Party.

Limitation of Liability

CILEX will not be liable for any loss or damage except where such loss arises as a forseeable result of our failure to use reasonable care and skill or our breach of these Terms. Nothing in these Terms excludes or limits liability where it would be unlawful to do so, including liability for death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation.

The limitations and exclusions of liability in these Terms of Use apply to all liabilities arising in connection with the Website, whether in contract, tort (including negligence), or breach of statutory duty, and are subject to exceptions above.

Where the website or certain information/services are provided free of charge, CILEX limits its liability to the maximum extent permitted by law and will not be responsible for losses that are not foreseeable or that result from factors beyond our reasonable control. The Copyright, Trademark, and other Intellectual Property Rights in this website and its contents are owned by CILEX or its licensors, and cannot be used or reproduced, except in the manner set out in this notice. All rights not expressly licensed hereunder are reserved by CILEX.

To the maximum extent permitted by law, CILEX accepts no liability for any of the following:

1. Any businesses losses, such as of loss of profits, income, revenue, anticipated savings, business, contracts, goodwill, or commercial opportunities;

2. Any loss or corruption of any data, database, or software;

3. Any special, indirect, or consequential loss or damage.

Indemnity

You agree to indemnify CILEX for any reasonably forseeable losses arising directly from your material breach of these Terms, except where such losses result from CILEX’s own negligence or failure to meet its legal obligations.

Breaches of These Terms of Use

Without prejudice to our other rights under these Terms of Use, if you breach these Terms of Use in any way, we may take such action, as we deem appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you.

General

You may not transfer any of your rights under these Terms and Conditions to another person. We may transfer our rights under these Terms and Conditions, where we believe your rights will not be affected. We may transfer, sub-contract or otherwise deal with our rights and/or obligations under these Terms of Use without notifying you or obtaining your consent. You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these Terms of Use.

We may revise these Terms of Use from time-to-time. Revised Terms of Use will apply to the use of our website from the date of the publication of the revised Terms of Use on our website. Please check this page regularly to ensure that you are familiar with the current version.

These Terms and Conditions together with the Privacy Policy and Cookies Policy contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place, in relation to the Terms and Conditions.

The Contracts (Rights of Third Parties) Act 1999 shall not apply to these Terms and Conditions and no third-party will have any right to enforce or rely on any provision of these Terms and Conditions.

If any court or competent authority finds that any provision of these Terms and Conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part provision will to the extent required be deemed to be deleted and the validity and enforceability of the other provisions of these Terms and Conditions will not be affected.

Unless otherwise agreed, no delay, act, or omission by a party in exercising any right or remedy will be deemed a waiver of that or any other right or remedy. This Agreement shall be governed by and interpreted, according to the law of England and Wales, UK Law and/or any European Law that is applicable to UK Legislation and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the courts of England and Wales. The website may only be used for lawful purposes and in a lawful manner. You agree to comply with all applicable laws, statutes, and regulations regarding the use of the Website.

Assignment

This Agreement may not be assigned by you without the prior written approval of CILEX, but it may be assigned without your consent by CILEX to (a) a parent or subsidiary, (b) an acquirer of assets, or (c) a successor by merger. Any assignment in violation of this section shall be void.

Definitions

By “CILEX Technology” we mean all CILEX’s proprietary technology (including software, hardware, products, processes, algorithms, user interfaces, know-how, techniques, designs and other tangible or intangible technical material or information) made available to you by CILEX.

“Consent” of the Data Subject is any freely given, specific, informed, and unambiguous indication of the Data Subject’s wishes by which they, by a statement or by a clear affirmative action signifies agreement to the processing of Personal Data relating to them.

By “Customer Data” we mean any data, information or material provided or submitted by you to CILEX, in the course of using the CILEX website/services.

“ICO” means the Information Commissioner’s Office, which is the Data Protection Supervisory Authority for the UK.

Identifiers: means login and password or social login the User used to create the User Account.

“Incident” means: (a) a complaint or a request with respect to the exercise of the Rights of the Individual under the UK Data Protection Legislation; (b) an investigation into or seizure of the Personal Data by government officials or a specific indication that such an investigation or seizure is imminent; or (c) any breach of the security and/or confidentiality, as set out in this DPA leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of or access to the Personal Data or any indication of such breach having taken place or being about to take place.

By “Intellectual Property Rights” we mean unpatented inventions, patent applications, patents, design rights, copyrights, trademarks, service marks, trade names, domain name rights, mask work rights, know-how and other trade secret rights and all other intellectual property rights, derivatives thereof and forms of protection of a similar nature anywhere in the world.

“Personnel” refers to those individuals, who are employed by or are under contract to perform a service on behalf of one of the parties. Personnel may have rights to their Personal Data (including business contact information), if they reside in the EU. It is important to be clear about how personnel’s rights are protected.

Party or Parties means the User and CILEX designated, either individually or collectively.

“Profiling” means any form of automated processing of Personal Data consisting of the use of Personal Data to evaluate certain personal aspects relating to a natural person and in particular, to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

“Pseudonymisation” is the processing of Personal Data in such a manner that the Personal Data can no longer be attributed to a specific Data Subject without the use of additional information, provided that such additional information is kept separately and is subject to technical, organisational and security measures to ensure that the Personal Data are not attributed to an identified or identifiable natural person.

“Recipient” is a natural or legal person, public authority, agency, or another body, to which the Personal Data are disclosed, whether a third-party or not. However, public authorities, which may receive Personal Data in the framework of a particular inquiry, in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be, in compliance with the applicable data protection rules, according to the purposes of the processing.

“Restriction of Processing” is the marking of stored Personal Data with the aim of limiting their processing in the future.

Service: means the CILEX Website and all the functionalities provided thereto and described in the Terms and Conditions.

Service Content: any data, text, files, information, usernames, images, graphics, photos, profiles, audio and video clips, sounds, works of authorship, applications, links and other content or materials made available, during the Service.

“Third-Party” is a natural or legal person, public authority, agency or body other than the Data Subject, Data Controller, Data Processor, and persons, who under the direct authority of the Data Controller or Data Processor are authorised to process Personal Data.

‘’UK Data Protection Legislation’’ means all applicable laws relating to UK Data Protection, the processing of Personal Data and Privacy including:

– the UK Data Protection Act 2018

– the EU General Data Protection Regulation (EU) 2016/679; and

– the Privacy and Electronic Communications EC Directive 2003 (as may be amended by the proposed regulation on Privacy and Electronic Communication).

And any superseding legislation and all other applicable laws, regulations, statutory instruments, and/or any codes, practices and guidelines issued by the relevant Data Protection or Supervisory Authority in force from time-to-time and applicable to a party, relating to processing of Personal Data and/or governing individual’s rights to privacy.

By “User” we mean an individual authorised to use CILEX Membership Services and have been supplied user identifications and passwords (or by CILEX at your request or the applicable Administrator’s request).

User Account: means a dedicated online account opened by any visitor and providing access to the Service.

User Content: any content created, posted, or shared by the User, on or through the Service, including any information, data, photos, and other content relating to the User.

The terms ‘’Data Subjects’’, ‘’Personal Data’’, “Process”, “Processed”, ‘’Processing’’, ‘’Processor’’, ‘’Controller’’ and “Supervisory Authority” (and their derivatives) shall have the meaning set out and will be interpreted, in accordance with such Applicable Laws relating to UK Data Protection.

CILEX (Chartered Institute of Legal Executives) Information

CILEX (Chartered Institute of Legal Executives) incorporated by Royal Charter and registered in England & Wales under number RC000850, whose principal office is at Chartered Institute of Legal Executives, The Pinnacle, Midsummer Boulevard, Milton Keynes, MK9 1BP, and it operates the Website: https://www.cilex.org.uk/.

The Terms and Conditions of the Use of this Website and our Terms and Conditions of Business are reviewed regularly.

Last Update: February 2026