New Privacy Notice

Group Privacy Notice

Privacy Notice
We take your privacy and your rights to your personal data extremely seriously. In compliance with the EU General Data Protection Regulation 2016 (GDPR) and other applicable data privacy laws, we are committed to protecting the privacy of all personal data obtained about individuals through, but not limited to, personal contact, email enquiries, newsletter sign up forms, event registrations, and membership forms.

Who we are 
The Chartered Institute of Legal Executives (CILEx) is the professional association and governing body for Chartered Legal Executive lawyers, other legal practitioners and paralegals.  Our registered address is: Kempston Manor, Manor Drive, Kempston, Bedford MK42 7AB.

CILEx is an Awarding Organisation and is required to share personal data with OfQual, Qualification Wales and the CCEA. The Chartered Institute is Data Controller in relation to the personal data it holds and the processing activities that it undertakes or are undertaken by its subsidiary companies acting on its behalf. This means that CILEx decides why and how this personal data is collected and processed.

Read full Privacy Statement

How and why we obtain personal data

CILEx only processes personal data where we have a lawful basis to do so.  This will depend on the activity we collect it for e.g. to provide membership services.  In some instances, there may be more than one lawful basis for which we process your personal data. We obtain personal data from you for a variety of purposes including, but not limited to, managing your membership and providing other member services.

The personal data we collect, how we collect it and where is it stored
CILEx is committed to respecting the personal data you supply to us. The personal data we collect will be relevant to the purposes for which it is to be used and we will do our utmost to ensure that such personal data will be accurate, complete and kept up to date. Whenever personal data is obtained from you, you will have access to information explaining how that personal data will be used. 

Sharing personal data 
The personal data we collect will only be used for the purposes for which they are originally submitted. We will not disclose your details to third-parties except where required to or permitted to by law (for example to regulators or to law enforcement agencies) or where those parties are conducting CILEx activities on our behalf, including with other entities in our Group.

In circumstances where we engage a service provider or Group entity to provide services to us, we ensure the personal data is only processed in a manner compliant with the GDPR, subject to a formal data processing agreement, and only used for the purposes for which the personal data was originally collected. 

If we undergo a merger or reorganisation, in doing so we may acquire or transfer personal data as part of that transaction but your personal data would continue to be used for the same purposes.

How long do we keep your personal data
In general, CILEx only retains personal data for as long as necessary to fulfil the purposes for which it is being processed (including to comply with relevant legal or regulatory requirements, and to resolve legal disputes).

Contacting Us 
If you have any questions about this Privacy Notice, you can contact us by writing to:

The Privacy Officer, The Chartered Institute of Legal Executives, Kempston Manor, Manor Drive, Kempston, Bedford MK42 7AB.

Email: privacyofficer@cilex.org.uk